This is a privacy policy for The White Cliffs Ramblers (the Group).
General principles:
We are committed to protecting your privacy and maintaining the security of your data.
We respect your privacy and will not sell your personal data to any third party. All reasonable steps will be taken to prevent inappropriate disclosure of your personal information.
Any personal information you provide will be treated in accordance with this policy and current UK Data Protection legislation.1
If we intend to use your personal information for any additional purposes not described in this policy we will always ask you for confirmation when you provide us with any details.
Personal information / data held
The Group receives personal information from its parent organisation (The Ramblers Association) on the basis of details provided by individuals as part of their application for membership. In becoming a member, consent has been given to this data being processed in accordance with the objectives of the Ramblers Association.
(The Ramblers is registered as a data controller with the Information Commissioner for the United Kingdom.)
The details supplied to the Group contain the following information:
• Name (first name; surname); and
• Address
• Contact details (telephone number / email address)
This information is held on behalf of the Group by the Membership Secretary and Secretary. In addition we may ask members to provide details of how they may be contacted (telephone / mobile number and/or email address).
Uses of personal data
Address information is solely for distributing the programme of walks, sending out details of events and for informing people of other relevant matters that may interest them.
1 Data Protection Act 1998; Human Rights Act 1998
Email addresses are used to broadcast:
• Late changes to the walks programme (e.g. cancellation of a walk or change of location); or
• Facilitate the conduct of a walk (e.g. reminder of the facilities available during a walk; availability of car sharing arrangements).
Use of this email list is restricted to the Membership Secretary, and all requests for announcements must be made through him / her. The Membership Secretary will be the final arbiter as to the appropriateness of any message to be broadcast.
When sending email message, we will ensure that every person’s email address (except the sender’s) goes in the “blind copies” (Bcc:) field, so that each recipient sees their own email address and no other. (An illustration of how this works is given at the end of this policy).
The name and contact phone number for walk leaders will be published in the walks programme. This is to enable potential walkers to clarify the details relating to a specific walk.
The name and contact details of the Group’s Committee will be published to ensure the appropriate administration and governance of the Group.
There may be occasions when events are being organised (e.g. group holidays) where the distribution of contact details will assist in the efficient organisation of that event. In these circumstances we will only circulate your details, with your consent, to those participating / organising the event. Once the event has taken place, participants will be asked to destroy any circulation / distribution lists associated with that event.
The personal information held by the Group cannot be used to facilitate communications between individual members.
Access to your own information
Under the terms of the Data Protection legislation an individual has the right to see their own information that we hold. If you wish to access your information (known as a Subject Access Request), please contact the White Cliffs Ramblers, membership@whitecliffsramblers.org.uk membership@whitecliffsramblers.org.uk.
Dispute Resolution
If you think we have not followed our privacy policy in some way; or if the information that we hold about you is incorrect; or if you have questions about this policy you may contact us by mail at the following address:
info@whitecliffsramblers.org.uk
Cookies
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Notification of change of Privacy Policy
The White Cliffs Ramblers reserves the right to amend this Privacy Policy at any time. Notice of any change will be published in our Newsletter (and when available, posted on our website) and will be deemed effective on publication.
Further information
For further information about data protection:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF